JIDS Custom Reports

JIDS Custom Reports

The JIDS system has the ability to run custom reports on juvenile file data. All users may run these reports for their individual state. For example, a Tennessee user will only be able to see report data from files where Tennessee is either the sending or receiving state, while an Ohio user will only be able to see report data from files where Ohio is either the sending or receiving state.

It is important to remember that data for these reports is completely dependent on the information completed and saved in e-forms, as well as JIDS workflow actions. If you are attempting to run a report where specific e-form data or workflow completion is a requirement, and a juvenile file has not fulfilled one or both of these requirements, their data will not display on the specified report.

For example: If you were to run a “Compliance for Transfer Requests” report, and you had a juvenile file that completed the Request For Transfer of Supervision workflow but did not have a Form VIII e-form in the juvenile’s file, then the data from that file would not appear in the report.

To access these reports:

  1. Select the JIDS Reports icon on the left hand navigation.

Report_JIDSCustomReportsCircled.png 

 

      2. A new screen will open with the following reports, described below. For more details about running and using reports, see the How To section.

 

Custom Reports and Descriptions 

 

Absconders Under ICJ Supervision

  • Summary

This report measures the total number of probation and parole juveniles who have completed the “Absconder Violation Report” workflow, where the date file entered is between date X and date X.

The file must have a document under the Form IX divider to be included in this report.

Please note that this report does not reflect legacy case data.

  • Detail

This report provides the file detail for parole cases in sending state X that have completed the “Absconder Violation Report” workflow, where the date file entered is between date X and date X. A separate report is also generated for probation cases in sending state X, with all other parameters being the same.

The file must have a document under the Form IX divider to be included in this report.

Please note that this report does not reflect legacy case data.

 

Airport Surveillance Requests Met

  • Summary

This report provides the total number of surveillance requests met in between date X and date X between all states or one state (the state comes from the two Surveillance State fields at the top of the Final Travel Plan e-form). The date range comes from the “Date Travel Plan Received” field at the bottom of the Final Travel Plan e-form. Please note that this report does not reflect legacy case data.

  • Detail

This report provides the file detail for cases in state X (where the state is present in one of two Surveillance State fields on the Final Travel Plan e-form) between date X and date X. The date range comes from the “Date Travel Plan Received” field at the bottom of the Final Travel Plan e-form. Please note that this report does not reflect legacy case data.

 

Case Load

  • Summary

This report measures the number of incoming and outgoing, parole and probation files between date file entered X and date file entered X, across all states or one state only.

Total Incoming = Combined subtotals for Prob. Only and Par. Only.

Total Outgoing = Combined subtotals for Prob. Only and Par. Only

  • Detail

This report provides the file detail for the active and closed parole cases in state X between date file entered X and date file entered X.

A separate report is also generated for probation cases, with all other parameters being the same.

 

Compliance for Quarterly Progress Reports

  • Summary

This report measures the compliance percentage and average calendar days to submit quarterly progress reports in receiving state X where the date the file starts down the Quarterly Progress Report workflow is between date X and date X.

The average calendar days to submit quarterly progress report is calculated by averaging the difference between the date the file starts down the Quarterly Progress Report workflow to the date of the next Quarterly Progress Report workflow.

The compliance percentage is calculated by the number of files whose Quarterly Progress Report workflow dates are within 90 calendar days of each other, over the total number of Quarterly Progress Report workflows.

The file must have completed a transfer workflow [Request for Transfer of Supervision, Expedited Req for TOS (Parole), or Expedited Req for TOS (Sex Offender)] and the Quarterly Progress Report workflow in order to be included in these results.

The file must contain a Quarterly Progress Report (Form IX) e-form and the Quarterly Progress Report radio button must be selected in order to be included in these results.

Please note that this report does not reflect legacy case data.

  • Detail

This provides the file details for cases in receiving state X, where the date the file starts down the Quarterly Progress Report workflow is between date X and date X.

The calendar days overdue equals the number of days past 90 calendar days there have been since the last Quarterly Progress Report workflow.

The file must have completed a transfer workflow [Request for Transfer of Supervision, Expedited Req for TOS (Parole), or Expedited Req for TOS (Sex Offender)] and the Quarterly Progress Report workflow in order to be included in these results.

The file must contain a Quarterly Progress Report (Form IX) e-form and the Quarterly Progress Report radio button must be selected in order to be included in these results.

Please note that this report does not reflect legacy case data.

 

Compliance for Returns

  • Compliance for Voluntary Returns Summary

This report measures the compliance percentage and average business days for voluntary returns in home/demanding state X for cases that have completed the Voluntary Return workflow, where the date file entered is between date X and date X.

The average business days for voluntary returns is calculated by averaging the difference between when the home/demanding state submits the travel plan to the holding state, and when the home/demanding state selects the “juvenile received” button on the Voluntary Return workflow.

The compliance percentage is calculated by the number of juveniles returned within 10 business days (the 5 business day due date plus the optional 5 business day extension), divided by the number of total files that have completed the Voluntary Return workflow.

The file must contain a Consent for Voluntary Return of an Out of State Juvenile (Form III) e-form to be included in this report.

Please note that this report does not reflect legacy case data.

  • Compliance for Non-Voluntary Returns Summary

This report measures the compliance percentage and average business days for non-voluntary returns in home/demanding state X for cases that have completed the Non-Voluntary Return workflow, where the date file entered is between date X and date X.

The average business days for non-voluntary returns is calculated by averaging the difference between when the home/demanding state submits the travel plan to the holding state, and when the home/demanding state selects the “juvenile received” button on the Non-Voluntary Return workflow.

The compliance percentage is calculated by the number of juveniles returned within 10 business days (the 5 business day due date plus the optional 5 business day extension), divided by the number of total files that have completed the Non-Voluntary Return workflow.

The file must contain a Requisition for Runaway Juvenile (Form I) e-form or a Requisition for an Escapee, Absconder, or Accused Delinquent (Form II) e-form to be included in this report.

Please note that this report does not reflect legacy case data.

  • Compliance for Return of Failed Placements Summary

This report measures the compliance percentage and average business days for failed placements in sending state X for cases that have completed the Return for Failed Placement workflow, where the date file entered is between date X and date X.

The average business days for failed placements is calculated by averaging the difference between when the sending state submits the travel plan to the receiving state, and when the sending state selects the “juvenile received” button on the Return For Failed Placement workflow.

The compliance percentage is calculated by the number of juveniles returned within 10 business days (the 5 business day due date plus the optional 5 business day extension), divided by the number of total files that have completed the Return for Failed Placement workflow. Please note that this report does not reflect legacy case data.

  • Compliance for Juveniles Held in Holding State Pending Return Summary

This report measures the compliance percentage and average calendar days in sending state X for cases that have completed the Non-Voluntary Return workflow, where the date file entered is between date X and date X.

The average calendar days for being held prior to return is calculated by averaging the difference between when the workflow was started and when the home/demanding state submits the travel plan to the holding state.

The compliance percentage is calculated by the number of juveniles held for 90 calendar days or less, divided by the number of total files that have completed the Non-Voluntary Return workflow.

The file must contain a Requisition for Runaway Juvenile (Form I) e-form or a Requisition for an Escapee, Absconder, or Accused Delinquent (Form II) e-form to be included in this report.

Please note that this report does not reflect legacy case data.

 

Compliance for Returns Detail

  • Compliance for Voluntary Returns Detail

This report provides the file details for cases that have completed the Voluntary Return workflow in home/demanding state X, where the date file entered is between date X and date X.

The business days overdue equal the number of days after 10 business days (to allow for the 5 business day due date plus the option of a 5 business day extension).

The file must contain a Consent for Voluntary Return of an Out of State Juvenile (Form III) e-form to be included in this report.

Please note that this report does not reflect legacy case data.

  • Compliance for Non-Voluntary Returns Detail

This provides the file details for cases that have completed the Non-Voluntary Return workflow in home/demanding state X, where the date file entered is between date X and date X.

The business days overdue equal the number of days after 10 business days (to allow for the 5 business day due date plus the option of a 5 business day extension).

The file must contain a Requisition for Runaway Juvenile (Form I) e-form or a Requisition for an Escapee, Absconder, or Accused Delinquent (Form II) e-form to be included in this report.

Please note that this report does not reflect legacy case data.

  • Compliance for Return of Failed Placements Detail

This provides the file details for cases that have completed the Return for Failed Placement workflow in sending state X, where the date file entered is between date X and date X.

The business days overdue equal the number of days after 10 business days (to allow for the 5 business day due date plus the option of a 5 business day extension). Please note that this report does not reflect legacy case data.

  • Compliance for Juveniles Held in Holding State Pending Return Detail

This provides the file details for cases that have completed the Non-Voluntary workflow in home/demanding state X, where the date file entered is between date X and date X.

The calendar days overdue equal the number of days past 90 calendar days.

The file must contain a Requisition for Runaway Juvenile (Form I) e-form or a Requisition for an Escapee, Absconder, or Accused Delinquent (Form II) e-form to be included in this report.

Please note that this report does not reflect legacy case data.

 

Compliance for Home Evaluation Requests

  • Summary

This report measures the compliance percentage and average calendar days to submit home evaluations in response to transfer requests in receiving state X for cases that have completed the Request for Transfer of Supervision, Expedited Req for TOS (Parole), or Expedited Req for TOS (Sex Offender) workflows, where the date the file started down the workflow is between date X and date X.

The average calendar days to submit transfer request is calculated in each workflow by the following: - Request for Transfer of Supervision: Averaging the difference between the start date of the ICJO Receiving step to the start date of the Returned from ICJO Receiving step on the workflow. - Expedited Req for TOS (Parole): Averaging the difference between the start date of the ICJO Receiving – Home Evaluation step to the start date of the Home Evaluation From Receiving step on the workflow. - Expedited Req for TOS (Sex Offender): Averaging the difference between the start date of the ICJO Receiving – Home Evaluation step to the start date of the Home Evaluation From Receiving step on the workflow.

The compliance percentage is calculated by the number of files within the 45 calendar day due date, divided by the number of total files that have completed the Request for Transfer of Supervision, Expedited Req for TOS (Parole), and Expedited Req for TOS (Sex Offender) workflows

The file must contain a Home Evaluation (Form VIII) e-form to be included in this report.

Please note that this report does not reflect legacy case data.

  •  Detail

This provides the file details for cases in receiving state X that have completed the Request for Transfer of Supervision, Expedited Req for TOS (Parole), or Expedited Req for TOS (Sex Offender) workflow, where the date the file started down the workflow is between date X and date X.

The calendar days overdue equal the number of days past the 45 calendar day due date.

The file must contain a Home Evaluation (Form VIII) e-form to be included in this report.

Please note that this report does not reflect legacy case data.

 

Compliance for Travel Permit-Testing Placement

  • Summary

This report measures the compliance percentage and average calendar days to submit a referral packet in sending state X for cases that have completed the Travel Permit – Testing Placement workflow, where the date file entered is between date X and date X.

The average calendar days to submit a referral packet is calculated by averaging the difference between the start date of the ICJO Sending 2 step to the start date of the ICJO Receiving 2 step on the Travel Permit – Testing Placement workflow.

The compliance percentage is calculated by the number of referral packets sent within the 30 calendar day due date, divided by the number of total files that have completed the Travel Permit-Testing Placement workflow.

The file must contain a Travel Permit (Form VII) e-form with “Testing Placement” selected on the form to be included in this report.

Please note that this report does not reflect legacy case data.

  • Detail

This report provides the file details for cases that have completed the Travel Permit – Testing Placement workflow in sending state X, where the date file entered is between date X and date X.

The calendar days overdue equals the number of days past the 30 calendar day due date.

The file must contain a Travel Permit (Form VII) e-form with “Testing Placement” selected on the form to be included in this report.

Please note that this report does not reflect legacy case data.

 

Compliance for Travel Permit-Visit

  • Summary

This report measures the compliance percentage and average calendar days to submit reporting instructions in sending state X for cases that have completed the Travel Permit – Visit workflow, where the date file entered is between date X and date X.

The average calendar days to submit reporting instructions is calculated by averaging the difference between the start date of the ICJO Sending 2 step to the start date of the ICJO Receiving 2 step on the Travel Permit - Visit workflow.

The compliance percentage is calculated by the number of reporting instructions sent within the 30 calendar day due date, divided by the number of total files that have completed the Travel Permit-Visit workflow.

The file must contain a Travel Permit (Form VII) e-form with “Vacation/Visit Only” selected on the form to be included in this report.

Please note that this report does not reflect legacy case data.

  • Detail

This provides the file details for cases that have completed the Travel Permit – Visit workflow in sending state X, where the date file entered is between date X and date X.

The calendar days overdue equal the number of days past the 30 calendar day due date.

The file must contain a Travel Permit (Form VII) e-form with “Vacation/Visit Only” selected on the form to be included in this report.

Please note that this report does not reflect legacy case data.

 

Demographics of Accepted Transfers Summary

This report measures the race and gender index values of juvenile files between date file entered X and date file entered X who have completed the Request for Transfer of Supervision, Expedited Req for TOS (Parole), or Expedited Req for TOS (Sex Offender) workflows across all states or one state. Please note that this report does not reflect legacy case data.

 

Demographics of Runaways Returned Summary

This report measures race and gender the index values of juvenile files between date file entered X and date file entered X who have completed the Non-Voluntary or Voluntary Return workflows across all states or one state. Please note that this report does not reflect legacy case data.

 

Duplicate Juveniles Detail

This report provides the file details of cases with matching information from any one of the following filters: same last name, same first name, same DOB, same gender, same race, same sending state, same receiving state, same status, same type, same date entered.

 

Expedited Transfers Compliance

  • Detail

This report provides the file details for cases in sending state X that have completed the Expedited Req for TOS (Parole) or Expedited Req for TOS (Sex Offender) workflow, where the date the file started down the workflow is between date X and date X.

The calendar days overdue equal the number of days past the 10 business day due date.

Please note that this report does not reflect legacy case data.

 

Juveniles Returned

  • Detail

This report provides the file detail for cases in state X whose type is listed in the file details as “Return-Runaway,” and who have an electronic version of Form I/Form II (Non-Voluntary) or a Form III (Voluntary) in between date file entered X and date file entered X in the file. A separate report is also generated for cases whose type is listed in the file details as “Return-Escapee,” “Return-Absconder,” or “Return-Accused Delinquent,” with all other parameters being the same. The file must have completed either the Voluntary Return workflow or the Non-Voluntary Return workflow to be included in this report.

Please note that this report does not reflect legacy case data.

 

Number of Placements Accepted and Denied

  • Summary

This provides the number of incoming and outgoing cases in one state or all states that have placement checked as accepted or denied on the bottom of the Home Evaluation e-form. The date range comes from the date field at the bottom of the e-form, in the “For ICJO Use Only” box.

The file must have completed the Request for Transfer of Supervision, Expedited Req for TOS (Parole), or Expedited Req for TOS (Sex Offender) workflow to be included in this report.

Please note that this report does not reflect legacy case data.

  • Detail

This report provides the file detail for the cases in state X that have placement checked as accepted on the bottom of the Home Evaluation e-form. The date range comes from the date field at the bottom of the e-form, in the “For ICJO Use Only” box. A separate report is also generated for cases that have placement checked as denied on the bottom of the Home Evaluation e-form, with all other parameters being the same.

The file must have completed the Request for Transfer of Supervision, Expedited Req for TOS (Parole), or Expedited Req for TOS (Sex Offender) workflow to be included in this report.

Please note that this report does not reflect legacy case data.

 

Pending Quarterly Progress Report Detail  

 

The Pending Quarterly Progress Detail Report  measures the next four due dates for a juvenile’s Quarterly Progress Report (QPR). To display in this report, the file must have completed the Request for Transfer of Supervision workflow, and the Case Status index field must be set to “Active”.  Users may sort results where your state is the Receiving State or the Sending State.

This report examines  the start date of the most recent Quarterly Progress Report workflow and adds 90, 180, 270, and 360 days to generate due dates in the four columns. If no previous Quarterly Progress Reports workflows were sent, the report looks at the completion date of the Request for Transfer of Supervision workflow and adds 90, 180, 270, and 360 days to generate due dates in the four columns.

Results are sorted by the first due date in column 1. If a file has an overdue Quarterly Progress Report, the date in column 1 will be red.

All – includes overdue files

Next 7 Days – displays files with Quarterly Progress Reports due within the next 7 days

Next 14 Days – displays files with Quarterly Progress Reports due within the next 14 days

Next 30 Days – displays files with Quarterly Progress Reports due within the next 14 days

Past Due – displays only overdue files

 

Registration/Reporting Instructions Compliance for Expedited Transfers

  • Detail

This report provides the file details for cases in receiving state X that have submitted reporting instructions in a completed Expedited Req for TOS (Sex Offender) workflow, where the date the file started down the workflow is between date X and date X.

The calendar days overdue equal the number of days past the 5 business day due date.

Please note that this report does not reflect legacy case data.

 

Requests for Revocation and Discharge

  • Summary

This report shows all incoming and outgoing cases that have started down the Violation Report and Reply workflow between date X and date X, in all states or one state, who have checked Request Revocation or Request Discharge boxes on Form IX.

The file must have completed the Violation Report and Reply workflow to be included in this report.

Please note that this report does not reflect legacy case data.

  • Detail

This report provides the file detail for the cases in state X who have started down the Violation Report and Reply workflow between date X and date X, and have selected “Request Revocation” on Form IX.

A separate report is also generated for cases that have “Request Discharge” selected on Form IX, with all other parameters being the same.

The file must have completed the Violation Report and Reply workflow to be included in this report.

Please note that this report does not reflect legacy case data.

 

Total Failed Placements

  • Summary

This provides the total number of incoming and outgoing, parole or probation juveniles who have completed the Return for Failed Placement workflow between date X and date X, across all states or one state. Please note that this report does not reflect legacy case data.

  • Detail

This report provides the file detail for the cases in state X who have completed the Return for Failed Placement workflow between date X and date X. Please note that this report does not reflect legacy case data.

 

Transfer of Supervision 

  • Summary

This report provides the file Summary for cases in receiving (or sending) state X with a status of either Active or closed between date X and date X.

Transfer files that were approved to be expedited on either of the expedited workflows (parole or sex offender) are not included in this report.

Please note that this report does not reflect legacy case data.

  • Detail

This report provides the file details for cases in receiving (or sending) state X with a status of either Active or closed between date X and date X.

Transfer files that were approved to be expedited on either of the expedited workflows (parole or sex offender) are not included in this report.

Please note that this report does not reflect legacy case data.

 

Travel Permits Issued

  • Summary

This report provides the total number of probation and parole cases in all states or one state only, who have a document present under the Travel Permit divider, and who are between date file entered X and date file entered X.

The file must have completed the Travel Permit-Visit, Travel Permit-Testing Placement, or Travel Permit-RTF Notification workflow to be included in this report.

Please note that this report does not reflect legacy case data.

  • Detail

This provides the file detail for cases in state X between date file entered X and date file entered X, where the “Visit for Testing Placement” radio button at the top of Form VII is selected.

A second report is also generated for cases where the “Vacation/Visit Only” radio button is selected at the top of Form VII, with all other parameters being the same.

A third report is also generated for cases where the “Placement in Private Residential Treatment Facility” radio button is selected at the top of Form VII, with all other parameters being the same.

The file must have completed either the Travel Permit-Visit, Travel Permit-Testing Placement, or Travel Permit-RTF Notification workflow to be included in this report.

Please note that this report does not reflect legacy case data.

 

Users

  • Summary

This report provides the total number of users currently on JIDS, in all states or one state, who are parole, probation, or dual users. This information is gathered from the user information table used to setup users.

  • Detail

This report provides the file detail for probation users in state X who are currently in JIDS (either active or inactive). A second report is also generated for parole users, with all other parameters being the same.

A third report is also generated for dual probation/parole users, with all other parameters being the same.

 

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