Glossary of Icons

Navigation Panel

On the left hand side of your screen, you should see the JIDS Navigation Panel.
Note: Pending your role (JPO, JPS, or ICJO), you may have access to all or only some of these buttons.

• Workspace

  

 

JIDS provides a workspace for faster access to projects, files, and documents. The workspace is customizable by users and can be organized to meet the needs of the individual user.

To edit your Workspace:

1. Select the Workspace icon. 
2. On the Workspace page, click .

The Workspace widgets options window opens.

 

     3.  Select the sections that you would like to be visible on your Workspace page.

     4.  Click 

Only your selections will be displayed in the Workspace.

 

• Assignments 

The Global Assignments page shows a list of all documents that are assigned to you across all Workflows. These documents are assigned to your state and waiting for you to take an action.

 

• Search 

You can search for juvenile case files located within JIDS by using the specified index field values.

•  Add Content - 

The Add Content icon brings you to the File Entry page, which allows you to create a new juvenile case file in JIDS.

 

• Reports - 

 

  

    The Reports icon allows you to generate File Activity, Workflow, and other system reports. 

• JIDS Reports - 

 

The JIDS Reports icon allows you to generate a variety of reports measuring data in JIDS, such as compliance, status of files in workflow, and total case load

• User Management - 

 

The User Management icon allows compact offices to add new JIDS users and edit existing users.

Toolbar

At the top of your screen, you should see the JIDS toolbar.

 

 

• Search  
  

The Search section in your toolbar allows you to do a quick search by the juvenile’s last name.

 

• Last  
  

Selecting the Last button will bring you to the search results screen for the last item you searched for.

 

• User Preferences 

The User Preferences icon allows you to edit several different user preferences, such as changing your password or email.

 

• Help  
  

The Help icon redirects you to the JIDS Helpdesk page, where you access training materials, find answers to frequently asked questions, and submit support tickets.

• Logout

Select the Logout button to end your JIDS session and return to the log in screen.

 

 JIDS Overview > Glossary of Icons > Search Results Screen

• Refresh -  
  

The Refresh icon resubmits the search parameters the user specified on the Search screen.

 

• Edit Search  -
  

The Edit Search  icon allows you to narrow down your search results by performing an additional search on your results.

 Options 

• Print 

The Print icon lets you print all or part of the generated search results.

 

 

• Export -
  

The Export icon lets you export all or part of the generated search results to an Excel spreadsheet.

• Navigation -
  

The Navigation at the bottom of the search results allows you to toggle through your search results.

 

 

 

JIDS Overview > Glossary of Icons > Assignments Screen

 

• Refresh -
  

The Refresh icon resubmits the page and looks for new assignments or removes assignments you have addressed.

 

 Options 

 

• Print 

The Print icon lets you print all or part of the generated search results.

 

 

• Export -
  

The Export icon lets you export all or part of the generated search results to an Excel spreadsheet.

 

JIDS Overview > Glossary of Icons > File Details Screen

 

• View -
  

Select View  to open the juvenile’s file in the Web Viewer.

Note: A user may only view a juvenile’s file for which their state has interest.

 

Options

• Select Options to Copy File details for a juvenile. Edit fields and click Save to create a new juvenile file.

• Delete  - 

Note: Deleting a file is only available to ICJO users.

Delete  removes the case file from JIDS.

 

 

JIDS Overview > Glossary of Icons > File Entry Screen

 

• File Entry -
  

The File Entry button creates a new juvenile case file.

 

• Upload Documents -
  

The Upload Documents button creates a new juvenile case file and allows you to add a document to the file.

 

• Generate E-form -
  

The Generate E-form button creates a new juvenile case file and generates an e-form or e-form process for the file.

 

• Save -
  

The Save icon saves the information entered in the fields and creates a new juvenile case file. When the page refreshes, you are brought to the File Details page for the case.

 

• Save and Add Another -
  

The Save and Add Another icon saves the information entered in the fields and creates a new juvenile case file. When the page refreshes, you remain on the File Entry page and can create a new juvenile case file.

 

• Cancel -
  

The Cancel icon does not save any of the information you enter in the fields. When the page refreshes, you are brought to your home screen.

 

JIDS Overview > Glossary of Icons > Web Viewer

Web Viewer Toolbar

When you open a juvenile case file in the Web Viewer, you should see the following buttons at the top, left hand side of the screen.
Note: Depending on your role (JPO, JPS, or ICJO), you may have access to all or only some of these buttons.

 

Document Action Menu

 

 

• Delete - 

Note: Deleting a page is only available to ICJO users.

The Delete icon removes the selected documents from the case file. 

• Email - 

The Email gives users the option to Email Page(s) or Email Page(s) link:

• Route - 

The Route icon allows you to route documents displayed in the Web Viewer down a predetermined workflow route. 

• Print - 

The Print icon allows you to print selected documents.

 

   Upload Documents Menu

• Upload - 

The Upload icon allows you to add files from your computer or a network location to the juvenile case file. These types of files can include conditions of supervision, petition/arrest reports, and photographs.

 

• Generate Form -

The Generate Form option allows users to either generate one e-form or generate a group of e-forms, called an e-form process:

 

The Form option displays a list of all available ICJ forms you can generate in JIDS. The Form Process option displays the Referral Packet (Forms IA/VI, IV, and V) or Failed Spvsn. (Supervision) Packet (Form X and Final Travel Plan).

 

Search Option

• File Search -  

You can select the File Search icon to search for one or more juvenile files. It allows you to open multiple juvenile files in the same Web Viewer window (for use in side-by-side comparisons).

 

Export Option

• Export - 

The Export icon allows you to export the selected document from JIDS to your computer.

 

 

Other Web Viewer Icons

• Web Viewer Settings -
  

Located at the top right hand side of the web viewer window, the Web Viewer Settings icon allows you to alter how items are displayed within the Web Viewer.

 

• Information -
  

Located in the bottom, left hand side of the Web Viewer window, the Information icon displays the file details for the case file you have open in the Web Viewer.

• Notes -
  

Located in the bottom, left hand side of the Web Viewer window, the Notes icon allows you to add and save notes on the juvenile case file you have open in the Web Viewer.

 

Adobe Toolbar

When you open a PDF document in the Web Viewer, the Adobe Toolbar will appear at the top of the document.

• Save a copy -
  

The Save a copy icon allows you to save a copy of the document you are viewing on to your computer.

• Print file -
  

The Print file icon allows you to print a copy of the document you are viewing.