Is a juvenile being supervised beyond the Maximum Parole/Probation Expiration Date?
Use the JIDS search feature to determine if case statuses are "Active" beyond the Maximum Parole/Probation Expiration Date.
Step 1: Open the Search feature by selecting the magnifying glass icon from the left navigation menu.
Step 2: Select "Transfer" for Type.
Step 3: In the Maximum Parole/Probation Expiration Date field, enter a date range. To obtain all cases that should be listed as closed based upon their Max Dates, enter 11/05/2012 in the first Max Date field and yesterday's date in the second Max Date field.
Step 4: To obtain results where your state is the Sending State, select your state in the From field. To obtain results where your state is the Receiving State, select your state in the To field.
You may also narrow down your results by selecting either "Probation" or "Parole" from the Status field and "Yes", "No", or "All" for the Sex Related Offense field.
Step 5: Select "Active" in the Case Status field.
Step 6: Click Search to review cases listed as "Active" beyond the Max Date.
You may print or export the results using the Options menu:
When the Maximum Parole/Probation Expiration Date passes, the Sending State will receive an email notification from JIDS based upon the date in the Maximum Parole/Probation Expiration Date field on the File Details page when the Request for Transfer of Supervision workflow was completed.
Contact your local to ensure the juvenile's case has been terminated/discharged. Then, submit a Form X: Case Closure Notification Form via the Case Closure - From Sending State workflow to close the case.
Note: If the Max Date is changed on the File Details page after workflow completion, the email will not be rescheduled to the new date.
The Receiving State does not receive an email notification when the Max Date passes.
If the Receiving State locates a case that is still Active beyond the Max Date, contact the Sending State ICJ Office to check the juvenile's case status. The Receiving State may submit a Form X: Case Closure Notification Form via the Case Closure - From Receiving State workflow based upon the ICJ Rule 5-104(1)(b):
"Cases which terminate due to expiration of a court order or upon expiration of the maximum period of parole or probation may be closed by the receiving state without further action by the sending state. In such cases, the receiving state shall forward a summary report to the sending state, and notify the sending state in writing that, unless otherwise notified, the case will be closed due to the expiration of the court order within five (5) business days."